Tuesday, October 30, 2012

Wide Format Document Scanning - The Advantages

Wide format document scanning and the digitisation of large documents is one of the most used services these days by the likes of architects and local authorities and with good reason.

Even the largest and most successful businesses in the world are finding that they need to save as much space as possible as well as bringing in the need for resources as much as is physically possible. Scaling back has become a familiar thing for so many businesses but when you have a lot of large documentation or large format drawings, plans or blueprints this can be a difficult task. More often than not these types of wide format files are either kept rolled in hard cardboard tubes or are left in a particular room unrolled where they take even more room than the cardboard tubes do. Cardboard tubes help to recude the amount of space that can be taken by large format documents but they are still heavily bulky things that take a lot of room especially if you have a large quantity of larger wide format images.

The best way to reduce the amount of space taken by these drawings is to simply get rid of them altogether but, as with most things, it's not as simple as that. This is where wie format scanning comes in.

Much like traditional document scanning, wide format scanning is a way to make digital versions of physical files but in this case on a much larger scale. Obviously you can do a large format drawing on a standard office scanner and they are more often than not done on a specialist large format scanner by a professional company.

But in doing this you can gain room that you might never have even realised you had. If your organisation is thinking of downsizing this can make a huge difference or even if you're just looking at giving your team some much needed space, wide format scanning is the ideal solution. This can have untold impacts on people's morale as well as the potential to use the new found room however you wish.

With wide format scanning files can be converted to numerous file formats of your choice whether this is PDF, TIFF or JPEG plus it's also possible, thanks to modern software innovation, to then convert the scanned files to fully editable CAD files which can be modified and used again and again.

With wide format scanning you're not just getting a way to save space and reduce your paper usage it also makes for a more flexible way of handling your documents. As with most PDF, JPEG or TIFF files, you can do pretty much anything you wish with them; modify them, email them, put them online to download and virtually anything else you can think of. This is the true beauty of digitisation.

Once the wide format scanning is completed you can then dispose of the large files either by sending them for secure shredding or to recycle. Usually the document scanning company that handles the conversion of you documents will be able to help out with these needs.

It might be surprising to realise that wide format document scanning is also something that doesn't cost a great deal. Most companies are in a position where they can process files quicker so that prices come down.


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  3. Scanned documents make it easier to locate certain information needed by the company. This is more convenient than looking for the papers in the file room. That’s a waste of time right? I’m glad our office has scanned important documents and shred all those that aren’t needed. It reduced clutter and added space for more files. :)

    [ Ruby Badcoe ]

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  6. Document scanning has become an indispensible technology for any kind of business organization in today’s world. The advantage of document scanning is incredible and completely change the way your business is currently running. It does not matter how big your business is or what industry you belong to. Document scanning has already proved itself as an important aspect for a streamlined business process. Document scanning is the process of scanning all paper documents into a digital format. Once the documents are scanned they can be electronically archived on a hard drive, CD or DVD, online database or program, etc.